Embedded Files
Condominium Documents and Bylaws
Condominium Documents and Bylaws
Please take the time to read and understand the Deer Lofts Condominium documents and review the Homeowner's Handbook thoroughly. While this handbook is designed as a reference tool to assist you in using the building's facilities and explains such things as move-in procedures, parking policies, etc. it should be read in conjunction with The Deer Lofts Declaration and By-Laws which you should have received at closing. If you do not have a copy of these documents, please download them from the property management company website on the Dashboard > Documents > Governing Documents Access is restricted to homeowners.
Please take the time to read and understand the Deer Lofts Condominium documents and review the Homeowner's Handbook thoroughly. While this handbook is designed as a reference tool to assist you in using the building's facilities and explains such things as move-in procedures, parking policies, etc. it should be read in conjunction with The Deer Lofts Declaration and By-Laws which you should have received at closing. If you do not have a copy of these documents, please download them from the property management company website on the Dashboard > Documents > Governing Documents Access is restricted to homeowners.
The Governing Documents are legal documents guiding the board and homeowners on actions in the building. Decisions are made by the Board of Directors using these documents.
The Governing Documents are legal documents guiding the board and homeowners on actions in the building. Decisions are made by the Board of Directors using these documents.
Association Meetings
Association Meetings
Regular Board of Director Meetings
The Governing Documents require that the board meets at minimum twice per year. The board meets on a regular basis, typically once per quarter. Certain months meetings may be canceled due to lack of agenda items, travel schedules and holidays. Notice of Meetings will be sent in advance by the properyt manager. The Property Manager can provide additional information. Submit a request from the Dashboard.
While we value homeowner input, please remember this meeting is a working meeting for the board. Tenant attendance is not permitted. We can open the floor for questions and comment as needed. Meeting minutes can be found on the Property Management Company’s website.
All meetings are currently conducted through virtual meeting platforms (e.g. Zoom). The Property Manager can provide access instructions.
Regular Board Meetings are open to homeowners. As these are working sessions, we ask that your mics are muted until we call for questions/comments. Meetings have a maximum 45 minute length. Board Executive Sessions are not open unless an individual has business with the board (fine dispute, delinquency, etc.).
Annual Association Meeting
The Homeowner Association Annual Meeting is held once per year typically in December. At this meeting we elect board members, approve the budget for the upcoming year and give an overview of the current year ending. Notice for this meeting is given as outlined in the Governing Documents.
If you desire to sit on the board, please email the Property Manager. Please note that board members are expected to actively attend meetings and complete projects that benefit the Association.
All meetings are currently conducted through virtual meeting platforms (e.g. Zoom). The Property Manager can provide access instructions.
Board of Directors
Board of Directors
The Board of Directors “BOD” are elected on two-year staggering terms. This ensures continuity and knowledge transfer over time. Association members elect people to the board and the board elects people to positions on the board. Our board is comprised of a President, Treasurer, Secretary and two at-large positions.
The Board of Directors “BOD” are elected on two-year staggering terms. This ensures continuity and knowledge transfer over time. Association members elect people to the board and the board elects people to positions on the board. Our board is comprised of a President, Treasurer, Secretary and two at-large positions.
You can reach a Board Members by emailing deerloftscondos@gmail.com. It will be assigned to a board member for response.
Please keep in mind board members may not be available right away. The HOA hires a management company for the operation of our building and most queries should start with the Property Manager. These positions are 100% volunteer. Board members pay the same dues you pay. If it's not on fire, flooding or a security risk, contact the property manager first. The property manager will forward your query to board members.
Functions of the Association
The Association, through its Board of Directors, is responsible for seeing to the management of the community, which includes:
Collection, banking and accounting of homeowner's assessments and fees.
Budgeting, disbursement and investment of association funds.
Maintenance, preservation and improvement of commonly-held property.
Operation of community equipment and amenities.
Providing water/sewer service, trash pick-up / disposal and pest control service of common areas.
Insuring that residents are in compliance with governing documents.
Promulgation and enforcement of Rules & Regulations
Initiating and holding meetings, elections and other functions as required by the doucments.
Board Members
Scott Chapman
Harvey Busby
Heather Bergnes
Alexis Drayton
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